St. Theresa  PTO Minutes - November 7, 2007

Saint Theresa Catholic School -
PTO Meeting Minutes - November 7, 2007

The meeting was called to order by Peggy Cobb, PTO President.

The opening prayer was lead by Mrs. Olberts.

Lisa Blair read the minutes from the August 28, 2007 PTO meeting. Motion to approve the minutes was presented by Holly Schieber and 2^nd by Johanna McCormick. The motion was voted on and approved as is with no corrections.

Kathy Loyd gave the Treasurer’s Report: $ 3,084.99 as of 10/30/07.

Old Business:

A.) ANSAA - Mrs. Olberts discussed that the ANSAA team visit will be December 2, 3, 4 & 5^th. The self-study was mailed to the team members last week. The parents are welcome to look at the self-study at the office.

Mrs. Gray, Executive Director, came to the school for a preliminary visit and she felt we were ready. There are a few things that still need "tweaking" and some records need to be updated.

There will be 5 team members that come to visit the school.

Part of the expense we will incur is paying for a hotel room for one of the out-of-town team members. They will be staying at The Empress of Little Rock Bed and Breakfast.

The visit will begin with a tour of the facility and dinner on Sunday evening with teachers, School Board, PTO Officers, Father John and the Parish Council.

On Monday they will be watching arrival and dismissal of students, along with visiting the classrooms.

Thank you to the Men’s Club of St. Theresa Parish for putting up the fencing. They paid for the materials and gave up their time for us. It looks great.

B.) Volunteer Sheets - Peggy Cobb reminded the parents that we need the volunteer sheets filled out. If they had not done so already, forms were available at the meeting.

C.) Autumn Fest – Mrs. Olberts thanked all of the parents and room mothers that helped set-up, run and clean-up the booths at Autumn Fest. Everyone had a good time and the church raised close to $30,000 to help pay off the Parish Center this year.

D.) Secret Santa – Peggy Cobb thanked everyone for all of the donations. On the day of the meeting, there was 1,384 total items donated that would sell for approximately $2,569.00. She requested volunteers for set-up on Saturday, November 10^th, workers during the week, and to help take down on Thursday after the sale ended or on Friday during the school hours.

New Business:

1. St. Nick Festival (Decorate) - Mrs. Olberts – The St. Nick program will be held on Thursday, December 6^th in the Parish Center. There will not be a PTO meeting before the program. The kids will need to be here at 6:30 p.m. Mrs. Swillum suggested that more decorations be used this year. Mrs. Loyd has the opportunity to get 2 trees and Mrs. Williams volunteered the 2^nd grade to decorate one. Decorating will be set for Friday, November 30^th at the end of the school day and plan to keep the decorations up for at least a week. Holly Schieber presented a motion that we give an additional $200 maximum to buy additional decorations for the St. Nick program. The motion was 2^nd by Donna Johnson; it was voted on and approved. Mrs. Roberson and Mrs. Storey volunteered to buy more decorations.

 

2. License Plate Frames – Bettina Privitera – We have sold 52 license plate frames so far and have made a profit of $60 at this point. The frames are $5.00 each and we will consider selling them at the St. Nick program.

 

3. International Festival – Mrs. Olberts – It will be Sunday, April 27, 2008 and we will need volunteers to get auction items and decorations. We will have a committee for decorations this year for making or getting them and setting up. Mrs. Olberts will check with the Knights of Columbus in reference to possibly having a raffle as well.

 

Questions asked: David Henning requested that we consider bringing back the Halloween carnival. He will approach the Knights of Columbus to possibly sponsor.

Pastor’s Remarks: Father John was not available for this meeting.

Principals Report – Mrs. Olberts: School year is going well. We have a new family that joined this week which makes our student count 195 students at this time. She also reminded everyone of the ANSAA team visit and reiterated the importance of it.

Closing Prayer: Was led by Mrs. Olberts.

Adjournment: The meeting was adjourned by Peggy Cobb.

The class with the most parents in attendance was the 6^th grade and they won a Popsicle party.

The $50 cash drawing was won by Mrs. Williams.

Respectfully submitted:

Lisa Blair